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Application for Medical X-ray Facility

DOH checklist and application form for license to operate a medical x- ray facility

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Department of Health
Food and Drug Administration

CENTER FOR DEVICE REGULATION,
RADIATION HEALTH, AND RESEARCH
CHECKLIST OF REQUIREMENTS FOR INITIAL ISSUANCE / RENEWAL OF
A LICENSE TO OPERATE (LTO) A MEDICAL X-RAY FACILITY
1.
2.
3.
4.

5.

6.
7.
8.
9.
10.
11.
12.
13.

Duly accomplished medical x-ray license application form (2 copies).
License application fee (refer to the schedule of fees below). For mailed applications, Postal Money
Order or Manager’s Check shall be payable to the FOOD AND DRUG ADMINISTRATION
(PMO Address: Alabang, Muntinlupa City).
Photocopy of the Official Receipt of the personal dose monitor (TLD or OSL) from the provider of
personnel dose monitoring service.
Photocopy of the VALID Professional Regulation Commission (PRC) license of all the radiologist/s and
radiologic/x-ray technologist/s.
Photocopy of the certificate of all the radiologist/s for being a Fellow of the Philippine College of
Radiology (FPCR) or Diplomate of the Philippine Board of Radiology (DPBR).
(FOR RENEWAL APPLICATION WITH NO CHANGES ON CURRENT RADIOLOGIST/S,
THIS REQUIREMENT IS OPTIONAL)
Photocopy of the PRC board certificate of all the radiologic/x-ray technologist/s.
(FOR RENEWAL APPLICATION WITH NO CHANGES ON CURRENT RADIOLOGIC/
X-RAY TECHNOLOGIST/S, THIS REQUIREMENT IS OPTIONAL)
Certificate of training of the radiologic/x-ray technologist in radiation protection if he/she acts as the
radiation protection officer.
Certificate of training of the head of the facility in radiology if he is not a FPCR/DPBR for government
facilities and in areas with no FPCR/DPBR within 45 km vicinity radius.
Photocopy of valid notarized contract of employment of all the radiologist/s and radiologic/x-ray
technologist/s. The CDRRHR recommends that the contract be valid for at least one year.
Duly filled-up and notarized affidavit of continuous compliance.
(FOR RENEWAL APPLICATION ONLY)
Photocopy of the business/mayor’s permit or SEC/DTI registration of the facility.
(FOR INITIAL/VARIATION APPLICATION ONLY)
Photocopy of the latest License to Operate. (FOR RENEWAL APPLICATION ONLY)
Photocopy of a valid vehicle LTO registration (OR/CR).
(FOR TRANSPORTABLE X-RAY FACILITIES ONLY)

mA RANGE

INITIAL

100 and below
101 up to 300
301 up to 500
501 up to 700
greater than 700

810.00
1,111.00
1,414.00
1,717.00
2,020.00

Schedule of Fees (per x-ray machine)
Renewal of Expired LTO
RENEWAL
nd
(Valid LTO) 1st Month
2 Month
3rd Month
4th Month
410.00
1,250.00
1,290.00
1,330.00
1,370.00
560.00
1,715.00
1,770.00
1,825.00
1,880.00
710.00
2,180.00
2,250.00
2,320.00
2,390.00
860.00
2,645.00
2,730.00
2,815.00
2,900.00
1,010.00
3,110.00
3,210.00
3,310.00
3,410.00

> 4 months
1,770.00
2,431.00
3,094.00
3,757.00
4,420.00

Notes:
1. The surcharge/penalty for late filing of the renewal of LTO will be assessed pursuant to the Implementing Rules and Regulations
(Book II, Article I Section 3.A.2) of RA 9711 and to the FDA Circular No. 2011-004 as follows:

2.
3.
4.

“An application for renewal of an LTO received after its date of expiration shall be subject to a surcharge or penalty equivalent
to twice the renewal licensing fee and an additional 10% per month or a fraction thereof of continuing non-submission of such
application up to a maximum of one hundred twenty (120) days. Any application for renewal of license filed thereafter shall be
considered expired and the application shall be subject to a fee equivalent to the total surcharge or penalty plus the initial filing fee
and the application shall undergo the initial filing and evaluation procedure.”
Pursuant to FDA Circular No. 2011-003, a Legal Research Fee (LRF) amounting to “one percent (1%) of the filing fee imposed, but
in no case lower than ten pesos” shall be collected.
Incomplete requirements shall not be processed.
For initial/renewal application, fee paid shall be forfeited when the facility fails to comply with the licensing requirements within 60
days upon proper notice from the CDRRHR. (Section 5 item no. 2 of the Bureau Order No. 005 s. 2005)

_______________________________________________________________________________________________
Building 24, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila
Telefax Nos. (632)711-60-16, Trunk Line: (632)651-78-00 local 3401 to 05, 3408 to 12
URL: http://www.fda.gov.ph; e-mail: bcsanjuan@fda.gov.ph

Republic of the Philippines

Department of Health
Food and Drug Administration

CENTER FOR DEVICE REGULATION,
RADIATION HEALTH, AND RESEARCH
Form No:x QWP-CDRRHR-RRD-01-Annex 2.1
Revision:x

04

APPLICATION FORM FOR A LICENSE TO OPERATE A MEDICAL X-RAY FACILITY
General Instructions: Write legibly and in BLOCK letters. Put an “x” mark on appropriate tick box. Completely fill-up
the required information and signatures. The CDRRHR will not receive and process unduly filled-up application forms.
For requirements, please refer to the attached checklist.
TYPE OF AUTHORIZATION
New application
Renewal of LTO

Amendment to existing LTO # _____________
Reason/s for amendment:__________________

I General Information
Name of Facility :__________________________________________________________________
Facility Address :__________________________________________________________________
__________________________________________________________________
Contact No./s
:__________________________________________________________________
Name and Address of the Applicant, Legal Person, Company, Organization, etc.
Name :_________________________________
Position/Designation :_____________________
Address : ________________________________________________________________________
Contact No./s:_____________________________
Email Address : ______________________
II Name and qualifications of the personnel working in the medical x-ray facility
Head of the Facility (Radiologist) :

Radiation Protection Officer

Name : _________________________________
Qualification :
FPCR
DPBR
Others: ________________
PRC ID#/ Validity :_______________________

Name :________________________________
Qualification:___________________________
SIGNATURE:

SIGNATURE:
Chief Radiologic/X-ray Technologist :

Medical/Health Physicist *

Name : ________________________________
Qualification :
RRT
RXT
PRC ID#/Validity : ______________________

Name :________________________________
Qualification:___________________________
SIGNATURE:

SIGNATURE:
*if available
III Declaration of the veracity of information: To be signed by the legal person/owner
I hereby declare that all the information provided on the form and in support of this application
is to the best of my knowledge complete and true in every particular.

__________________________
Printed Name and Signature
Position:___________________
Date: _____________________

For CDRRHR use
Reference No:
__________________
Thru mail
Walk-in
Attachments:
Check.
PMO
No. : ____________
Amount: ________ _
Fee Paid
PHP:______________
O.R #_____________
Date Paid __________
Received by:
__________________
Date :_____________
Time: _____________
Evaluation:
Date Received:______
Time: _____________

Remarks:
________________
________________
________________
________________
________________
________________
________________
________________
________________
Recommending
Approval:
__________________
Date:____________
__________________
Encoded by:
Date:______________
Page 1 of 2

_______________________________________________________________________________________________
Building 24, San Lazaro Compound, Rizal Avenue, Sta. Cruz, 1003 Manila
Telefax Nos. (632)711-60-16, Trunk Line: (632)651-78-00 local 3401 to 05, 3408 to 12
URL: http://www.fda.gov.ph; e-mail: bcsanjuan@fda.gov.ph

IV

Equipment Specifications (All x-ray equipment in diagnostic and/ or interventional radiology facility)

Manufacturer
Control Console
Tube

* For Application/Use, indicate whether
- Radiography (Mobile/Stationary)
- Mobile C-Arm Fluoroscopy
- Bone Densitometry
- Radio-fluoroscopy (Stationary)

V

Serial No.
Maximum Maximum
mA
kVp
Control Console
Tube

- Lithotripsy
- Mammography
- Computed Tomography
- Tumor Localization/Simulation

Application/Use

Location

** For Location, indicate location of x-ray machine such as :
- Radiology Department (Room 1,2,3 etc.)
- 1st Floor, 2nd Floor, etc.

Name and qualifications of other radiologists and radiologic/x-ray technologists working in the diagnostic
and/ or interventional radiology facility
PRC
Name
Designation
Qualification
Validity
Signature
License

Please use separate sheet if necessary

VI

Name and qualifications of other medical practitioners (i.e. nurses, cardiologist, interventionalist, etc.)
working in the diagnostic and/or interventional radiology facility:
PRC
Name
Designation
Qualification
Validity
Signature
License

Please use separate sheet if necessary

VII

X-ray Service Category: (Tick appropriate radiology services)

General Radiography
Level One x-ray facility which is capable of performing the following non-contrast radiographic examinations:
Chest for Heart and Lungs
Vertebral Column
Shoulder Girdle
Extremities
Localization of Foreign Body
Thoracic Cage
Skull
Pelvis
Abdomen
Level Two x-ray facility which is capable of performing examinations done in the primary category and the following non-contrast
and contrast radiographic examinations:
Upper G.I. series
Esophagography[Ba. Swallow]
Paranasal Sinuses
Small Intestinal Series
Pelvimetry
Scoliotic Series
Barium Enema
Fetography
Skeletal Survey
Hysterosalpingography
Cardiac Studies with Barium
Imperforated Anus
Oral Cholegraphy
Myelography
Intravenous Pyelography
Level Three x-ray facility which is capable of performing examinations done in the primary and secondary categories and the
following invasive procedures:
Sinugraphy
Tomography
All Non-Cardiac Percutaneous Procedures
Fistulography
Pacemaker Implants
Visceral & Peripheral Angiography
Sialography
Retrograde Cystography
Operative & Post-operative Cholangiography
Bronchography
Cerebral Angiography
Endoscopic Retro. Cholangio. Pancreatography
Retrograde Urography
Lymphography/Lympangiography

Specialized Diagnostic and Interventional X-ray Services
Computed Tomography
Lithotripsy
Cardiac Catheterization

Mammography
Bone Densitometry

Digital Subtraction Angiography
Percutaneous Transluminal Angioplasty
Tumour Localization and simulation
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