Registration of Books & Accounts CORPORATIONS/PARTNERSHIPS

Subsequent Registration of Books/Renewal (In General)

All corporations, companies, partnerships or persons required by law to pay internal revenue taxes shall keep a journal and a ledger or their equivalents such as subsidiary ledgers, simplified books of accounts.

What this is For:

BIR Form 1905 BIR Form 1905 Application For Registration Information Update

Where to File:

For Taxpayers Using Centralized Bookkeeping

BIR Form 1905 at the RDO/LTAD I or II/LTDO where the head office is registered.

The books of accounts shall be registered at the RDO/LTAD I or II/LTDO of the head office

For Taxpayers Using Decentralized Bookkeeping

BIR Form 1905 at the RDO/LTAD I or II/LTDO where the head office and its branches are registered.

The books of accounts shall be registered at the RDO/LTAD I OR II/LTDO of the Head Office or Branch.

How to File:

How / Procedure

For Taxpayers Using Centralized Bookkeeping

a) Submit duly accomplished BIR Form 1905 BIR Form 1905 at the RDO/LTAD I or II/LTDO where the head office is registered.

b) Stamping and registration of books: The books of accounts shall be registered at the RDO/LTAD I or II/LTDO of the head office before these books are used.

For Taxpayers Using Decentralized Bookkeeping

a) Submit duly accomplished BIR Form 1905 BIR Form 1905 at the RDO/LTAD I or II/LTDO where the head office and its branches are registered.

b) Stamping and Registration of books: The books of accounts shall be registered at the RDO/LTAD I OR II/LTDO of the Head Office or Branch.

Note: With the implementation of the E-Commerce Law, the requirement of binding and stamping of computerized books of accounts and/or receipts and invoices generated by a duly approved CAS shall no longer be necessary, provided that:

Soft copy of the computerized books of accounts and other accounting records/documents in Text File format shall be made available in:

CD ROM (Read Only)

Electronically archived information

A duly notarized certification in the form of an affidavit ascertaining/attesting the accuracy of the number of receipts and invoices used during the year and soft copy of books of accounts and other accounting records/documents in Text File Format stamped received within thirty days (30) from the close of taxable year.

RELATED REVENUE ISSUANCES

RR No. V-I, RMO No. 29-2002, RMC No. 13-82

CODAL REFERENCE

Section 232 to 235 of the National Internal Revenue Code

Other Documentary Requirements:

a) Photocopy of the first page of the previously registered books

b) Bound journals and/or ledgers

c) Proof of Payment Annual Registration Fee (BIR Form 0605) current year & unpaid prior years

How / Procedure